Company secretary

Hold an annual general meeting and inform shareholders
Prepare a meeting agenda and record meeting content
Allot or transfer shares
Prepare and submit annual return form to the Companies Registry
Prepare and submit company secretarial documents to the relevant government departments whenever there is any change in company information (such as change in company address).

 

  • Establish a local company limited by shares
  • First Year of company secretarial service
  • Cost: $2,000HKD (government fees not included)

Services include:

  • Prepare and submit Incorporation Form (company limited by shares) (NNC1 & IRBR1) [Specimen]
  • Prepare and submit Annual Return form(NAR1)[Private company specimen][Public company specimen][Company limited by guarantee specimen]
  • Prepares the Notice of Change of Address of Registered Office form (NR1)[Specimen]
  • PreparesNotice of Change of Company secretary and Director Form (Appointment/cessation) (ND2A)[Specimen]
  • Prepares Notice of Change in Particulars of Company Secretary and Director Form (ND2B)[Specimen]
  • Cyber Search Centre [ICRIS]
  • Provide printed copies of the articles of association
  • Provides company green box set: includes company seal, share certificates and company register.
  • Preparation of statutory records, such as register of shareholders, register of directors, etc.
  • Acts as company secretary

Government fees

  • company registration fee: $1,720HKD (If application is rejected, a refund of $1,425HKD could be applied for.)
  • One-year business registration fee: HKD 2,000
  • One-year fee for the protection of wages on insolvency Fund levy: $50 HKD

Main job responsibilities of a secretary:

  • Hold an annual general meeting and inform shareholders
  • Prepare a meeting agenda and record meeting content
  • Allot or transfer shares
  • Prepare and submit annual return form to the Companies Registry
  • Prepare and submit company secretarial documents to the relevant government departments whenever there is any change in company information (such as change in company address).